Sr. Officer - Vendor Accounting

Role Purpose:

To ensure all the supplier invoices payments are reviewed and processed on time in accordance with company policies and controls and maintain an accurate records and KPI for the monthly accrual process and dashboard.

Accountabilities:

Supplier Payments

• Ensure all supplier invoices, are received and paid on or before the due date
• Record all Supplier invoices into the General Ledger in Accpac and ensuring the accuracy of coding.
• Apply the 3 way matching concept. Highlight the issue which is not align the 3way matching concept.
• Process all utility bills, mainly electricity and landline/mobile invoices, on or before due date via the SADAD system on HSBC
• Maintain a proper tracking of all utility bills in order to pay on time to avoid disconnection.
• Through review of all the supplier invoices are qualified for VAT regulation requirements

Accruals and month end Tasks

• Prepare monthly supplier accruals Journals of regular suppliers iinvoices not received and paid.
• Regular review and update on those PO's which are issued but not paid to manage the PO accrual.
• Review and verify all the regular payment are processed on time to avoid any long outstanding accruals.
• Ensure recording of all SADDAD payment vouchers of the current month in to ACCPAC.
• Prepare provision for Withholding Tax entries for all foreign currency payments, where applicable

Dashboard and KPI

• Ensure all major supplier accounts are reconciled from GL vs supplier statement of account on a monthly basis and promptly resolve any discrepancies with the supplier.
• Develop a payment schedue dashboad for prompt monitering of all the regular payments processed on time
• To ensure proper controls are practiced in making all provider payments are properly recorded in general ledger.
• Managing the KPI of weekly payment processing.
• Prepare monthly Supplier Payment Dashboard.

Document Management

• Scan and save all supplier invoices as PDF file with proper coding in accpac to enable the prompt retrieval of the soft copies as and when required.
• Ensure all original invoice documents are properly filed/archived enabling prompt retrieval on demand by any external third party (regulator or external auditor) 

Audit Requirements

• Provide all documents required by the internal and external auditors promptly when requested.
• Complete the withholding Tax computations along with the scanned copies of all foreign currency invoices to send to External auditors review for monthly WHT return.
• Attend all queries related to supplier payments (internal management and also external auditors)

• Excellent communication (written & verbal), problem solving, numerical and analytical skills with the ability to produce and present complex data in an understandable format for management use.
• Good command of the English, Arabic language and MS Office tools

Accounting