Manager – Company Secretariat

Key Accountabilities:

1- Financials and Compliance;

• Support the legal fulfilment of Board membership requirements.
• Support the implementation and maintenance of international best practice of Company Secretariat and Board standards.
• Ensure Bupa Arabia’s compliance with PLC disclosure obligations.
• Co-ordinate with Finance for payment of dividends, Board member entitlements and reimbursements.

2- Shareholders and Regulators;

• Co-lead on CMA / Tadawul related matters, including responses, reports request, forms and Company data uploads into CMA/Tadawul websites.
• Prepare Tadawul announcements’ content as per Board approval.
• Support in managing shareholders affairs and update/maintain corporate official documents.

3- Internal Processes;

• Facilitate and administer the Board and Board sub-Committees meetings from inception to conclusion with required follow-ups and provide administrative support.
• Prepare and liaise the induction program and training of the Board and Board Committee members.
• Assist in the coordination and ensure that General Assembly meetings are held in compliance with statutory requirements and Company bylaws.
• Maintain required statutory register (e.g. shareholder register, Directors and secretary register) and filing of statutory information (e.g. annual returns, accounts, etc…).
• Maintain Board & Committee related records and approvals.
• Document internal processes and procedures.

4- Annual Board Planning Cycle;

• Support in adoption and implementation of a Governance Model for management of the Board and Board Committees annual cycle.
• Support in management of the Annual Board Report by assigning related parties, creating an implementation plan, managing budget and scheduling.

5- Management-Level Committees;

• Facilitate and administer the Regulatory and Strategic Committees meetings from inception to conclusion with required follow-ups and provide administrative support.
• Prepare annual calendar, agenda, presentations and minutes of meetings for Regulatory and Strategic Committees meetings.
• Maintain, follow-up and update actions resulting from meetings.

Education:

• Bachelor’s Degree in management/ business/ finance or accounting.
• Formal Governance and/or Company Secretarial, and subject matter courses, training/certificates preferred.

Years of Experience:

• 3 - 5 years of Corporate Governance and/or Company secretarial relating experience in large, multinational or publicly listed organization companies.
• Commercial and legal awareness of local and international markets.

Other Requirements:

• Proven experience of working in a PLC insurance environment is a plus.
• Experience in reporting and control; compliance and risk management capability preferred.
• Relevant exposure in implementing governance to oversee regulatory compliance of a joint stock company: stock exchange related experience including stock exchange regulations, formalities and announcements.
• Experience in developing and implementing, managing and maintaining properly documented frameworks, policies and procedures.